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Library Board Meeting Agenda — October 17, 2013

Thursday, October 17, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Budget Hearing Minutes
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 3rd Quarter Budget Amendment
    • Approve proposed contract with Library Design Associates for Patron Service Improvement Project
    • Strategic Plan progress update
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, September 19, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:35 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, J. Spencer) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a Village Theater program for the upcoming season in which the library has once again purchased advertising.

Budget Hearing Minutes

The hearing was called to order by the Chairperson, Kim Schulz, at 7:31 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent:J. Fausone
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2014 Budget Hearing was opened for discussion. There were no comments from the public.

2014 Proposed Budget Approval

T. Hartnett moved and N. Eggenberger supported the motion to adopt the Proposed 2014 budget amount of $5,599,410. (See Attachment A)

The motion passed unanimously 13/09-19-1-BH

Tax Resolution

T. Hartnett moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2014. (See Attachment B)

Roll call vote: Thomas Hartnett: yes
Michelle Farell: yes
Sommer Foster: yes
Nancy Eggenberger: yes
Kimberly Schulz: yes

The motion passed unanimously 13/09-19-2-BH

Adjourn

The budget hearing was adjourned at 7:34 PM.

Library Board Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM (following Budget Hearing)
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
  • Proposed 2014 Schedule of Board Meeting Dates and Library Closures (2nd look)
  • Connect Your Summer evaluation (presentation by Laurie Golden)
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of 2014 Budget as Presented
  • Approval of Resolution Certifying Tax Levy for Fiscal Year Ending 12/31/14
  • Adjournment of Budget Hearing

Special Budget Hearing Meeting

The Canton Public Library Board of Trustees will hold a special Budget Hearing Meeting on Thursday, September 19, 2013. The meeting will be held in the Purple Room and will begin at 7:30 PM. The public is welcome. A copy of the proposed budget will be made available at the Help Desk.

Drills This Week

Emergency evacuation drills have been scheduled at the library this week. All patrons will be required to participate in these drills, so be prepared to quickly collect your valuables and exit the building. Safety drills are necessary to keep our staff familiar with proper procedure in the event of real emergencies. Thanks in advance for your cooperation and patience.

Volunteers Needed to Shelve A/V, Help on Computers

Volunteer positions are now available in the following areas:

Shelving A/V & Wrapping Hold Items - Thursdays from 6:00-8:00 PM (volunteer must be able to push a loaded cart, lift heavy items and stand on a footstool to re-shelve items)

Teen Computer Assistant - weeknights 6:00-8:00 PM (Teens aged 14-18 are needed to assist patrons with computer- and Internet-related questions or problems. In addition to computer software and Internet skills, qualifying applicants will be friendly and approachable, at ease and eager to work with patrons of all ages and levels of ability.

Please submit your application before 6:00 PM on Sunday, September 8.

Board Meeting Minutes — Tuesday, August 13, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: M. Farell, J. Fausone, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster

Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a congratulatory letter to building supervisor Jim Laffey, which was received from Camfil-Farr upon the library’s receipt of 5-star certification for our air filtration system.

Davis also shared a report received from the art appraiser hired by S. Rzetelny to analyze the value of artworks owned by the library, for insurance purposes.

Director’s Report

Davis reported on information received from two area libraries in response to her inquiry regarding their guidelines on board trustee attendance at conferences.

In response to a grant proposal submitted by members of the Information Services department, the Canton Lions Club has awarded the library a grant to start a low-vision collection. Magnifiers and other equipment will be made available for checkout; in this way, patrons will be able to experiment with these expensive items at home before committing to purchase them. (The Lions Club will also make funding available to assist low-vision patrons with such purchases.)

Library Board Meeting Agenda (*amended) — August 13, 2013

Tuesday, August 13, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Proposed 2014-2016 Draft Budget (2nd look)
  • New Business
    • Proposed 2014 Board Meeting Calendar
    • *Approval of proposed contract for payroll services with Paylocity
    • Statistic of the Month - Unique Management Services (presented by N. Szczepanski)
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Re-scheduled

The August meeting of the Canton Public Library Board of Trustees has been moved to Tuesday, August 13 at 7:30 PM. (Board meetings are normally held on the third Thursday of each month.) Members of the public are welcome.

Meeting Minutes — July 18, 2013

The Vice-Chair, J. Fausone, called the meeting to order at 7:30 pm.

Present: N. Eggenberger, M. Farell, J. Fausone, T. Hartnett
Absent:S. Foster, K. Schulz
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

None

Director’s Report

E. Davis extended an invitation to the board for the annual staff picnic on August 21; reminder invitations will be issued by K. Gladden.

Additional revenues were received from both Wayne County (approximately $118,000 in delinquent property taxes) and Canton Township (approximately $68,000 reimbursement for excess DDA tax captures.) Income from both penal fines and state aid is expected in August.

Davis spoke in more depth about the Canton Township Community Survey, which she had touched on in her written report and, at the request of Vice-Chair Fausone, explained to the newer board members what the MetroNet consortium is and what her role on that body's board entails.

Library Board Meeting Agenda — July 18, 2013

Thursday, June 20, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Director's Report
  • Committee Reports
  • Unfinished Business and General Orders - None
  • New Business
    • Proposed revision to Meeting Room Policy
    • Proposed 2nd Quarter Budget Amendment
    • Proposed 2014-2016 Draft Budget
    • Canton Leisure Services Community Survey
  • Call to Audience (5 min. maximum)
  • Adjourn

Chow Down at One of Canton's International Restaurants

Make this an adventuresome summer. Earn your Chow Down badge by dining at one of the dozens of ethnically diverse restaurants in Canton:

Chinese: Best China
Canton China
Chin Express
China Garden
China Gold
China House
Chopstick House

Meeting Minutes — June 20, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:29 pm.

Present: N. Eggenberger, J. Fausone, T. Hartnett, K. Schulz
Absent: M. Farell, S. Foster
Also Present: E. Davis, K. Gladden, D. Huntzicker

Call to Audience

(M. Barker, L. Golden, L. Papa, S. Rzetelny, N. Szczepanski, N. Welz) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared a copy of a letter from the Baldwin Public Library Board to Commissioners Dwyer and Gershenson of the Oakland County Commission re: enlisting their support in an effort to alter state law to exclude libraries from the list of places where it is lawful to openly carry firearms. The Baldwin board had asked that Davis share the letter with the Canton Public Library Board of Trustees in the hope that they, too, would send a similar request to Canton’s representatives on the Wayne County Commission.

Director’s Report

Davis (along with trustees Hartnett, Eggenberger and Foster) attended a TLN workshop on Working with Boards: The Good, the Bad and the Ugly the previous week. All felt the experience had been worthwhile.

L. Golden will be presenting at the American Library Association conference next week, talking about the library’s Connect Your Summer program on a panel discussing gameification in libraries; CPL will be the only public library represented on the panel.

Davis is working on her mid-year self-assessment and will send it to Chair K. Schulz. Input from staff is also being collected.