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Library Board Meeting Agenda — January 16, 2014

Thursday, January 16, 2014, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • Patron Service Improvement Project Update (with Chris De Bear)
    • 2013 Strategic Plan Update
  • New Business
    • Approve new contract for wireless services
    • Operating Fund Campaign Update
  • Call to Audience (5 min. maximum)
  • Adjourn

Library Board Meeting Minutes — December 19, 2013

Thursday, December 19, 2013, 7:30 p.m.

The Chairperson, Kim Schulz called the meeting to order at 7:30 pm.

Library Board Meeting Agenda — December 19, 2013

Thursday, December 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • Nomination/Election of 2014 Board Officers
    • Proposed 4th Quarter Budget Amendment
    • Proposed Fund Balance Transfer
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — November 21, 2013

The Chairperson, Kim Schulz called the meeting to order at 7:31 pm.

Library Board Meeting Agenda — November 21, 2013

Thursday, November 21, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 2014 Board Officers
    • IT proposal for purchase of new servers
    • Statistic of the Month (Dashboard - S. Rzetelny)
    • Director's Evaluation (closed session)
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, October 17, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: J. Fausone, M. Farell, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster
Also Present: E. Davis, K. Gladden

Call to Audience

(C. DeBear, L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared that the library is investigating the possibility of joining a proposed Wide-Area Network of aerial fiber cables for remote back-up purposes, as well as other potential benefits, through the Plymouth-Canton Community Schools. She, L. Papa and L. Golden attended a meeting with Plymouth-Canton Community Schools; the township of Plymouth; the city of Plymouth; Plymouth District Library; Canton Township, and the Western Townships Utilities Authority. PCCS is offering to allow the Canton Public Library to share in the benefits of this project by paying only the incremental costs to join and hook up to another member of the WAN (Canton Township or Plymouth District Library, for example); joining the RFP would cost $1500 and would allow the library to retain the option of joining the project while waiting until final estimates come in to fully commit. Davis will keep the board updated.

Director’s Report

Davis heard from Deb Greene, director of the Belleville Area District Library, that her board has chosen a site on Belleville Lake for the new library building.

Library Board Meeting Agenda — October 17, 2013

Thursday, October 17, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Budget Hearing Minutes
  • Approval of General Meeting Minutes
  • Communications
  • Director's Report
  • Committee Reports - None
  • Unfinished Business and General Orders
    • None
  • New Business
    • 3rd Quarter Budget Amendment
    • Approve proposed contract with Library Design Associates for Patron Service Improvement Project
    • Strategic Plan progress update
  • Call to Audience (5 min. maximum)
  • Adjourn

Board Meeting Minutes — Thursday, September 19, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:35 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent: J. Fausone
Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, D. McHugh, L. Papa, S. Rzetelny, J. Spencer) – None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a Village Theater program for the upcoming season in which the library has once again purchased advertising.

Budget Hearing Minutes

The hearing was called to order by the Chairperson, Kim Schulz, at 7:31 PM.

Present: N. Eggenberger, M. Farell, S. Foster, T. Hartnett, K. Schulz
Absent:J. Fausone
Also Present: E. Davis, K. Gladden

Budget Hearing

The Proposed 2014 Budget Hearing was opened for discussion. There were no comments from the public.

2014 Proposed Budget Approval

T. Hartnett moved and N. Eggenberger supported the motion to adopt the Proposed 2014 budget amount of $5,599,410. (See Attachment A)

The motion passed unanimously 13/09-19-1-BH

Tax Resolution

T. Hartnett moved and N. Eggenberger supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2014. (See Attachment B)

Roll call vote: Thomas Hartnett: yes
Michelle Farell: yes
Sommer Foster: yes
Nancy Eggenberger: yes
Kimberly Schulz: yes

The motion passed unanimously 13/09-19-2-BH

Adjourn

The budget hearing was adjourned at 7:34 PM.

Library Board Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM (following Budget Hearing)
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of Agenda
  • Approval of Minutes
  • Communications
  • Report of the Library Director
  • Committee Reports
  • Proposed 2014 Schedule of Board Meeting Dates and Library Closures (2nd look)
  • Connect Your Summer evaluation (presentation by Laurie Golden)
  • Call to Audience (5 min. maximum)
  • Adjourn

Budget Hearing Meeting Agenda — September 19, 2013

Thursday, September 19, 2013, 7:30 PM
  • Call the Meeting to Order
  • Call to Audience (5 min. maximum)
  • Approval of 2014 Budget as Presented
  • Approval of Resolution Certifying Tax Levy for Fiscal Year Ending 12/31/14
  • Adjournment of Budget Hearing

Special Budget Hearing Meeting

The Canton Public Library Board of Trustees will hold a special Budget Hearing Meeting on Thursday, September 19, 2013. The meeting will be held in the Purple Room and will begin at 7:30 PM. The public is welcome. A copy of the proposed budget will be made available at the Help Desk.

Drills This Week

Emergency evacuation drills have been scheduled at the library this week. All patrons will be required to participate in these drills, so be prepared to quickly collect your valuables and exit the building. Safety drills are necessary to keep our staff familiar with proper procedure in the event of real emergencies. Thanks in advance for your cooperation and patience.

Volunteers Needed to Shelve A/V, Help on Computers

Volunteer positions are now available in the following areas:

Shelving A/V & Wrapping Hold Items - Thursdays from 6:00-8:00 PM (volunteer must be able to push a loaded cart, lift heavy items and stand on a footstool to re-shelve items)

Teen Computer Assistant - weeknights 6:00-8:00 PM (Teens aged 14-18 are needed to assist patrons with computer- and Internet-related questions or problems. In addition to computer software and Internet skills, qualifying applicants will be friendly and approachable, at ease and eager to work with patrons of all ages and levels of ability.

Please submit your application before 6:00 PM on Sunday, September 8.

Board Meeting Minutes — Tuesday, August 13, 2013

The Chairperson, Kim Schulz, called the meeting to order at 7:32 pm.

Present: M. Farell, J. Fausone, T. Hartnett, K. Schulz
Absent: N. Eggenberger, S. Foster

Also Present: E. Davis, K. Gladden

Call to Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval of Agenda

The agenda was approved as amended by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis shared with the board a congratulatory letter to building supervisor Jim Laffey, which was received from Camfil-Farr upon the library’s receipt of 5-star certification for our air filtration system.

Davis also shared a report received from the art appraiser hired by S. Rzetelny to analyze the value of artworks owned by the library, for insurance purposes.

Director’s Report

Davis reported on information received from two area libraries in response to her inquiry regarding their guidelines on board trustee attendance at conferences.

In response to a grant proposal submitted by members of the Information Services department, the Canton Lions Club has awarded the library a grant to start a low-vision collection. Magnifiers and other equipment will be made available for checkout; in this way, patrons will be able to experiment with these expensive items at home before committing to purchase them. (The Lions Club will also make funding available to assist low-vision patrons with such purchases.)