gladdenk's Blog https://www.cantonpl.org/blog/11 en-US Library Board Meeting Agenda — Monday, September 22, 2014 https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-monday-september-22-2014 <p>Monday, September 22, 2014, 7:30 PM</p> <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>Approval of Special Meeting Minutes</li> <li>Approval of General Meeting Minutes</li> <li>Communications</li> <li>Report of the Library Director</li> <li>Committee Reports <ul><li>Finance Committee</li> </ul></li><li>Unfinished Business and General Orders <ul><li>None</li> </ul></li><li>New Business <ul><li>Statistic of the Month: <em>Connect Your Summer</em> review (presented by L. Fawcett &amp; N. Welz)</li> <li>Approval of contract over $25,000: Reliable Landscaping (snow removal)</li> <li>Approval of contract over $25,000: Library Automation</li> <li>Approval of contract over $25,000: Library Design Associates (for carpet; bathroom &amp; lobby renovation; furniture)</li> <li>Proposed 2015 Schedule of Board Meetings &amp; Library Closures</li> <li>Proposed Patron Code of Conduct Policy revision (1st reading)</li> <li>Proposed Circulation Policy revision (lst reading)</li> <li>Recognition</li> </ul></li><li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-monday-september-22-2014#comments Board Thu, 11 Sep 2014 16:13:57 +0000 gladdenk 75890 at https://www.cantonpl.org Library Board 2015 Budget Hearing — Monday, September 22, 2014 https://www.cantonpl.org/blog/post/library-board-2015-budget-hearing-%E2%80%94-monday-september-22-2014 <p>Monday, September 22, 2014, 7:30 PM</p> <ul><li>Call the Meeting to Order</li> <li>Call to the Audience</li> <li>Approval of 2015 Budget as Presented</li> <li>Approval of Resolution Certifying a Rate of Tax Levy in the Amount of 1.5437 mills for the Fiscal Year Ending December 31, 2015</li> <li>Adjournment of Budget Hearing </li> </ul> https://www.cantonpl.org/blog/post/library-board-2015-budget-hearing-%E2%80%94-monday-september-22-2014#comments Board Thu, 11 Sep 2014 15:01:45 +0000 gladdenk 75889 at https://www.cantonpl.org (Draft) Special Board Meeting Minutes — September 4, 2014 https://www.cantonpl.org/blog/post/special-board-meeting-minutes-%E2%80%94-september-4-2014 <p>The Chairperson, Kim Schulz, called the meeting to order at 6:31 p.m.</p> <p><strong>Present</strong>: N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz</p> <p><strong>Also Present</strong>: E. Davis, K. Gladden</p> <h3>Call to Audience</h3>(Andy Rosinski, Isaac Rosinski, Maegan Rosinski) None <h3>Approval of Agenda</h3>The agenda was approved by unanimous consent. <h3>New Business</h3> <p><i>Selection of Candidate to Fill Vacant Library Board Trustee Position</i> - The board interviewed applicants Valerie Krimmer; Kelli Lauria; Annie Rosinski; Mushir Khwaja and Don Turner. Upon completion of all interviews, members discussed each candidate.</p> <p>T. Hartnett moved and M. Farell supported a motion to appoint Don Turner to the trustee position being vacated by K. Schulz, effective at the regular October 16, 2014 Library Board meeting.</p> <p><strong>The motion was approved unanimously, 14/9-4-1</strong></p> <h3>Call to Audience</h3> None <h3>Adjourn</h3> <p>The meeting was adjourned at 9:58 PM.</p> https://www.cantonpl.org/blog/post/special-board-meeting-minutes-%E2%80%94-september-4-2014#comments Board Fri, 05 Sep 2014 19:37:12 +0000 gladdenk 75832 at https://www.cantonpl.org (Draft) Library Board Meeting Minutes — Thursday, August 21, 2014 https://www.cantonpl.org/blog/post/library-board-meeting-minutes-%E2%80%94-thursday-august-21-2014 <p>The Chairperson, Kim Schulz, called the meeting to order at 7:29 PM.</p> <p><strong>Present</strong>: N. Eggenberger, M. Farell, J. Fausone, S. Foster, K. Schulz</p><p> </p><p><strong>Absent</strong>: T. Hartnett</p> <p><strong>Also Present</strong>: E. Davis, K. Gladden</p> <h3>Call To Audience</h3> (L. Golden, V. Krimmer, L. Kyko, K. Lauria, D. McHugh, B. Mosher, M. Nicholson S. Rzetelny, P. Schrauben, N. Szczepanski) – None <h3>Approval Of Agenda</h3> The agenda was approved as amended by unanimous consent. <h3>Approval Of General Meeting Minutes</h3> The minutes were approved by unanimous consent. <h3>Communications</h3> None <h3>Director's Report</h3> <p>E. Davis informed the board that the Administrative Assistant for Human Resources, Marian Nicholson, had accepted the position of Department Head of Business Services, effective September 22, 2014.</p> <p>Davis also expressed her gratitude to Trustee T. Hartnett for representing the board earlier in the week at the annual staff picnic. At the event, the Friends of the Library announced the recipients of their annual Education Awards: $1,000 each was presented to five staff members and one volunteer.</p> <p>Trustee Fausone questioned what the Belleville Area District Library millage defeat meant for the Canton Public Library. Davis said that the failed bond had been for construction of the proposed new lakefront library and renovation of another building which was to be used as a satellite branch, plus additional operating revenue. The Belleville area library has an existing operating millage, but she has not heard from director Deb Green as to what their next step will be. Currently, Belleville area residents may check out a maximum of ten (10) items from the Canton Public Library.</p> <h3>Finance Committee Report</h3> None <h3>Unfinished Business and General Orders</h3> None <h3>New Business</h3> <p><em>Community Survey Results - </em>L. Golden reviewed the community survey, which had been done jointly with Canton Leisure Services. She indicated that the administration had been and will continue to use the resulting data to determine where the library stands and what is next, in terms of the Strategic Plan. ETC delivered a scatter graph as well as the raw data; a deeper dive into the data is budgeted for 2015, when members of the University of Michigan-Dearborn College of Business will analyze the data as a class project. Golden said that very specific questions were asked in the survey, targeting areas where the library could actually have an impact, based on the responses. The library might consider doing another similar survey, midway through the next Strategic Plan cycle.</p> <p><em>Schedule Special Meeting to Conduct Trustee Candidate Interviews - </em>The board agreed to select five (5) candidates to interview. The evening of Thursday, September 4th worked for all members present; interviews will commence at 6:30 PM and each should last approximately 20 minutes.</p> <p>S. Foster moved and N. Eggenberger supported a motion to hold the special meeting on Thursday, September 4, 2014.</p> <p><strong>The motion passed unanimously 14/8-21-1</strong></p> <p><em>Selection of Trustee Candidates to Interview -</em> The board agreed to interview Candidates A (Annie Rosinski); D (Mushir Khwaja); E (Don Turner); G (Valerie Krimmer) and I (Kelli Lauria). Davis will contact all applicants, and will prepare an interview schedule for the selected candidates.</p> <p><em>(Draft) 2015 Budget (2nd Look) - </em>Trustee Fausone was appreciative of the financial charts S. Rzetelny and D. McHugh had prepared; together with discussions he’d had with Rzetelny, they satisfied questions re: the proposed budget and fund balance expenditures which he had raised at the July meeting. The question of paying off the building bond earlier than 2020 was raised; Davis will look into the ramifications.</p> <p><em>Proposed Revision of Employee Policy Handbook (2nd Reading) - </em>The board had read over the proposed changes to the policy and had no objections.</p> <p>N. Eggenberger moved and S. Foster supported a motion to accept the revised Employee Policy Handbook as presented (effective January 1, 2015).</p> <p><strong>The motion passed unanimously 14/8-21-2</strong></p> <h3>Call To Audience</h3> None <h3>Adjourn</h3> The meeting was adjourned at 8:49 PM. https://www.cantonpl.org/blog/post/library-board-meeting-minutes-%E2%80%94-thursday-august-21-2014#comments Board Tue, 26 Aug 2014 20:21:04 +0000 gladdenk 75716 at https://www.cantonpl.org Library Board Special Meeting Agenda — Thursday, September 4, 2014 https://www.cantonpl.org/blog/post/library-board-special-meeting-agenda-%E2%80%94-thursday-september-4-2014 Thursday, September 4, 2014, 6:30 PM <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>New Business <ul><li>Interview with candidate Valerie Krimmer</li> <li>Interview with candidate Kelli Lauria</li> <li>Interview with candidate Annie Rosinski</li> <li>Interview with candidate Mushir Khwaja</li> <li>Interview with candidate Don Turner</li> </ul></li> <li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/blog/post/library-board-special-meeting-agenda-%E2%80%94-thursday-september-4-2014#comments Board Tue, 26 Aug 2014 19:51:14 +0000 gladdenk 75714 at https://www.cantonpl.org Library Board Schedules Special Meeting https://www.cantonpl.org/blog/post/library-board-schedules-special-meeting The Canton Public Library Board of Trustees will hold a special meeting at 6:30 PM on Thursday, September 4, 2014. The purpose of the meeting will be to interview and select a candidate to fill a vacancy on the board.<br /><br />The meeting will be held in the Community Room; the public is welcome. https://www.cantonpl.org/blog/post/library-board-schedules-special-meeting#comments Board Fri, 22 Aug 2014 18:28:22 +0000 gladdenk 75677 at https://www.cantonpl.org Library Board Meeting Agenda — Thursday, August 21, 2014 https://www.cantonpl.org/node/75007 Monday, July 21, 2014, 7:30 PM <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>Approval of General Meeting Minutes</li> <li>Communications</li> <li>Report of the Library Director</li> <li>Committee Reports <ul><li>None</li> </ul></li> <li>Unfinished Business and General Orders <ul><li>None</li> </ul></li> <li>New Business <ul><li>Select Special Meeting dates for Board vacancy interviews</li> <li>Review of applications for Board vacancy</li> <li>Draft 2015 Budget (2nd look)</li> <li>Proposed revision of Employee Policy Handbook (2nd reading)</li> <li>Community Survey results (presentation by L. Golden)</li> </ul></li> <li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/node/75007#comments Board Thu, 07 Aug 2014 16:30:04 +0000 gladdenk 75007 at https://www.cantonpl.org Board Meeting Minutes — Monday, July 21, 2014 https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-monday-july-21-2014 <p>The Chairperson, Kim Schulz called the meeting to order at 6:00 PM</p> <ul><li><strong>Present</strong>:  N. Eggenberger, M. Farell, J. Fausone, T. Hartnett, K. Schulz</li> <li><strong>Absent</strong>: S. Foster</li> <li><strong>Also Present</strong>: E. Davis, K. Gladden</li> </ul><h3>Call to Audience</h3> (L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None <h3>Approval of Agenda</h3> The agenda was approved as amended by unanimous consent. <h3>Approval of General Meeting Minutes</h3> The minutes were approved by unanimous consent. <h3>Communications</h3> <p>E. Davis distributed copies of a document from the League of Women Voters concerning State Proposal 14-1 (which appears on the August 5 ballot), the act that would (if passed) provide funding to replace the revenue lost to libraries (and othe municipal entities) when the Personal Property Tax for small businesses was eliminated.</p> <h3>Director’s Report</h3> <p>Davis invited the board to attend the annual staff picnic (Tuesday, August 19 from 11:30 AM-1:30 PM); an official invitation from the Social Committee will be forthcoming.</p> <p>The Friends of the Library are interested in installing a butterfly garden, in the library grounds overlooked by the fireplace area. (There is a water feature in that space currently, but mechanical problems necessitated turning off the water supply four years ago.) Jim Laffey and Marian Nicholson have met with Friends board members and will be working with them and with Reliable Landscaping to implement a plan.</p> <p>The financials presented this month are from the half-way point in the current budget year. While certain areas show more than 50% spent (Professional &amp; Contractual, Insurance, &amp; Capital Outlay), expenditures on the whole are at or under budget. (The exceptions were due to the renovation project and to an insurance plan that must be paid early in the year.)</p> <p>Trustee Fausone requested that Davis, at some future date, present her analysis of the survey results which had been provided to the board.</p> <h3>Committee Reports</h3> <p>The Finance Committee (minus K. Schulz) met the previous week. A preliminary budget was reviewed, and committee members met with Michelle Malamis and Don Thorne of the Canton Community Foundation. Based on that discussion, Malamis is currently culling additional information for her presentation to the board and will be unable to do so at the July meeting. She and Thorne will meet with the Finance Committee again in August and will make a presentation to the full board at a later date.</p> <h3>Unfinished Business &amp; General Orders</h3> <p><strong><em>Approval of 5-Year Engagement with Plante Moran - </em></strong><em></em>In accordance with the direction issued by the board at the June meeting, Davis presented to them an engagement letter from Plante Moran for a five-year service agreement. The Finance Committee had reviewed the terms (which were as presented at the June meeting) and was satisfied with them.</p> <p>T. Harnett moved and N. Eggenberger supported a motion to approve as presented the five-year service agreement for auditing services with Plante Moran.</p> <p><strong>The motion passed unanimously 14/7-21-1</strong></p><strong></strong> <h3>New Business</h3> <p><strong><em>Confirm Timeline to Fill Library Board Vacancy - </em></strong><em></em>Davis informed the board that the Notice of Vacancy will run in the Sunday, July 27 edition of the Canton Observer. The board will vote officially at the August 21 general meeting to schedule special meetings to interview candidates. The timeline as proposed was acceptable to the board members present.</p> <p>Interest in seeing a rubric for candidate interviews and/or discussing interview questions at the August meeting was expressed by several board members. S. Rzetelny will locate this information. </p> <p><strong><em>(Draft) 2015 Budget (1st look) - </em></strong><em></em>Trustee Fausone questioned how the projected budget numbers were derived in certain areas (such as revenues from penal fines and property tax collection.) He also encouraged Davis to update the Capital Replacement/Maintenance Schedule to better reflect long-range capital improvement projects (suggested through survey results or Strategic Plan goals) in the out years; this will better enable the board to identify appropriate funding methods for such projects long term.</p> <p><strong><em>Proposed Revision of Employee Policy Handbook (1st reading) - </em></strong><em></em>Davis explained that the full employee handbook had not been revised since 2011 and that changes needed to be made to comply with state, local and federal statutes, and had been vetted by the library’s labor attorney. The trustees will have further discussion and vote at the August meeting.</p> <h3>Call to Audience</h3>None <h3>Adjourn</h3> <p>The meeting was adjourned at 6:51 PM</p> https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-monday-july-21-2014#comments Board Fri, 25 Jul 2014 13:42:18 +0000 gladdenk 74199 at https://www.cantonpl.org Library Board Vacancy Announced https://www.cantonpl.org/blog/post/library-board-vacancy-announced <div><span style="line-height:1.22;">Are you a Canton resident, 18 years of age or older?  Are you interested in how the library operates and makes financial decisions? Would you like to have an impact on one of our community's organizational jewels?  The Canton Public Library <a href="https://www.cantonpl.org/about-us">Board of Trustees</a> is searching for a new member to fill a vacancy. If you would like to be considered, please send a resume and letter of interest by August 11, 2014, addressed to: </span><br /></div><div><img class="image image-_original" alt="" src="https://www.cantonpl.org/sites/default/files/images/2013board_preview.jpg" height="149" width="200" style="float:right;" /><span style="line-height:1.22;"><br /></span></div><div><div>Eva Davis, Director<div>Canton Public Library<span class="Apple-tab-span"> </span></div><div>1200 S. Canton Center Road</div><div>Canton, MI 48188</div></div></div> https://www.cantonpl.org/blog/post/library-board-vacancy-announced#comments Tue, 22 Jul 2014 13:33:59 +0000 gladdenk 73876 at https://www.cantonpl.org Library Board Meeting Agenda — Monday, July 21, 2014 https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-monday-july-21-2014 Monday, July 21, 2014, 6:00 PM <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>Approval of General Meeting Minutes</li> <li>Communications</li> <li>Report of the Library Director</li> <li>Committee Reports <ul><li>Finance Committee</li> </ul></li><li>Unfinished Business and General Orders <ul><li>Approval of 5-year engagement with Plante Moran</li> </ul></li><li>New Business <ul><li>Confirm timeline to fill vacancy on Library Board</li> <li>Michelle Malamis, Executive Director of the Canton Community Foundation, will discuss the benefits of transferring the endowment to the CCF</li> <li>Draft 2015 Budget (1st look)</li> <li>Proposed revision of Employee Policy Handbook (1st reading)</li> </ul></li><li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-monday-july-21-2014#comments Board Tue, 15 Jul 2014 16:31:02 +0000 gladdenk 73425 at https://www.cantonpl.org Board Meeting Minutes — Thursday, June 19, 2014 https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-june-19-2014 <p>The Chairperson, Kim Schulz, called the meeting to order at 6:01 PM.</p> <strong>Present</strong>: N. Eggenberger, M. Farell (arrived late), J. Fausone, S. Foster, T. Hartnett, K. Schulz<br /><strong>Also Present</strong>: E. Davis, K. Gladden <h3>Call To Audience</h3> (L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None <h3>Approval Of Agenda</h3> The agenda was approved as amended by unanimous consent. <h3>Approval Of General Meeting Minutes</h3> The minutes were approved as amended by unanimous consent. <h3>Communications</h3> <p>E. Davis shared with the board a card from Tammy Brown, President of Chicks 4 Charity.</p> <p>Davis also disseminated a letter of resignation from Business Services Department Head Sheryl Rzetelny. Rzetelny will stay on through the 2015 Budget Hearing and will retire officially as of September 30, 2014.</p> <h3>Director's Report</h3> <p>Davis reported that the Friends of the Library will be donating $6,000 for the library to purchase additional iPads for circulation</p> <p>At the Board’s direction, Davis met with Mike Swartz of Plante Moran re: audit services for 2015 and beyond. Plante Moran is willing to offer a five-year contract; during the first two years of the contract, they would not increase the fee that has been charged to the library for the past three years. The library would then receive a 3% increase in each of the final three years of the new contract term. The Finance Committee recommended to the full board that this offer be accepted; there was consensus for this. Davis will bring a full engagement proposal for the Board’s approval at the July meeting.</p> <p>S. Rzetelny and the Business Service office are working on the first round of implementation of the newly enacted minimum wage increase, which takes effect in September 2014.</p> <p>Davis is collecting bids to renovate the lobby restrooms and bring them into code compliance. Architect Ron Cieslak was involved in the original construction of the building and has copies of the original plans. There are funds left in the 2014 contractual services fund to pay for some of the architectural services now (in order to get some idea of how much needs to be budgeted in 2015 to complete the project), and Cieslak has agreed to split his fee to allow for paying the balance out of 2015 budget dollars.</p> <h3>Finance Committee Report</h3> <p>The Finance Committee met earlier in the week; several action items on the meeting’s agenda resulted from discussions at that meeting. Other Finance Committee items will be discussed in Action Items.</p> <h3>Unfinished Business and General Orders</h3> <p>None</p> <h3>New Business</h3> <p><em>Connect Your Summer</em> - Community Relations Department Head Laurie Golden made a brief presentation of the changes to the 2014 summer reading program, which was altered to accommodate suggestions and requests proposed by patrons after last summer’s program.</p> <p><em>Medical Option Plan</em> - Davis reviewed the medical plan proposals presented to the Finance Committee by Kapnick Insurance Group. The board discussed the options and the recommendation of the Finance Committee.</p> <p>T. Hartnett moved and N. Eggenberger supported a motion to adopt Option 3 – Blue Care Network’s Healthy Blue Living.</p> <p><strong>The motion passed unanimously 14/6-19-1</strong></p> <p><em>Employee Cost-Sharing of Medical Premiums</em> - As it is required by Public Act 152 (the Publicly Funded Health Insurance Contribution Act) that the board vote on a cost-sharing plan each year, Davis reviewed for the board the cost to affected employees under both the 80/20 option (80% paid for by the library, 20% paid by the employee) and a hard cap option. </p> <p>J. Fausone moved and M. Farell supported a motion to accept the Finance Committee’s recommendation to renew the 80/20 option.</p> <p><strong>The motion passed unanimously 14/6-19-2</strong></p> <p><em>Upgrade Main Distribution Facility Wiring Enclosure</em> - Funding to pay for this project in 2014 was already included in the budget approved by the board, but they had not specifically approved this project as required for capital expenditures.</p> <p>J. Fausone moved and N. Eggenberger supported a motion to approve the proposal to upgrade the main distribution facility wiring enclosure as presented.</p> <p><strong>The motion passed unanimously 14/6-19-3</strong></p> <p><em>Extend Warranty on Dell Server and Storage Products</em> - Funding to pay for this project in 2014 was already included in the budget approved by the board, but they had not specifically approved this project as required for capital expenditures.</p> <p>J. Fausone moved and M. Farell supported a motion to approve the proposal to purchase a warranty extension for Dell server and storage products as presented.</p> <p><strong>The motion passed unanimously 14/6-19-4</strong></p> <p><em>Repair West Parking Lot, Service Drive, Drains and Curbs</em> - Davis said that the west parking lot needs repair work done to extend its life until the entire parking lot is slated for replacement in the capital outlay schedule. $5,000 had already been budgeted for capital improvements in the 2014 budget, so only an additional $15,000 need to be approved.</p> <p>T. Hartnett moved and S. Foster supported a motion to approve the request to repair the west parking lot, service drive, drains and curbs at a cost not to exceed $20,000 as stated in Proposal #2.</p> <p><strong>The motion passed unanimously 14/6-19-5</strong></p> <p><em>Strategic Plan Second Quarter Update</em> - The library will shortly be launching a technology impact survey, made available to us at no cost by the University of Washington School of Information. It will likely be an online survey.</p> Trustee Fausone commented that he would like to see the numbers for Connect Your Summer “crunched” as well. <p><em>Re-reschedule Board Meetings</em> - Due to personal commitments by various board members, both the July meeting and the September Budget Hearing and General Meeting needed to be re-scheduled. </p> <p>T. Hartnett moved and M. Farell supported a motion to move the July meeting to Monday July 21 at 6:00 PM.</p> <p><strong>The motion passed unanimously 14/6-19-6</strong></p> <p>S. Foster moved and T. Hartnett supported a motion to move the September Budget Hearing and General Meeting to Monday September 22 at 7:30 PM.</p> <p><strong>The motion passed unanimously 14/6-19-7</strong></p> <h3>Call To Audience</h3> None <h3>Adjourn</h3> The meeting was adjourned at 7:00 PM. https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-june-19-2014#comments Board Tue, 24 Jun 2014 15:25:41 +0000 gladdenk 71433 at https://www.cantonpl.org Library Board Meeting Agenda — Thursday, June 19, 2014 https://www.cantonpl.org/blog/post/library-board-meeting-%E2%80%94-thursday-june-19-2014 Thursday, June 19, 2014, 6:00 PM Thursday, June 19, 2014, 6:00 PM <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>Approval of General Meeting Minutes</li> <li>Communications</li> <li>Report of the Library Director</li> <li>Committee Reports <ul><li>Finance Committee</li> </ul></li><li>Unfinished Business and General Orders <ul><li>None</li> </ul></li><li>New Business <ul><li>Connect Your Summer presentation </li><li>Approve medical plan option after discussion of Finance Committee recommendation</li> <li>Approve employee cost-sharing option for medical premiums as outlined by PA 152 (Publicly Funded Health Insurance Contribution Act) after discussion of Finance Committee recommendation</li> <li>Approve request to upgrade main distribution facility wiring enclosure</li> <li>Approve request to extend warranty on Dell server and storage products</li> <li>Strategic Plan - 2nd Quarter update</li> </ul></li><li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/blog/post/library-board-meeting-%E2%80%94-thursday-june-19-2014#comments Board Fri, 13 Jun 2014 14:37:43 +0000 gladdenk 69655 at https://www.cantonpl.org Board Meeting Minutes — Thursday, May 15, 2014 https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-may-15-2014 <p>The Chairperson, Kim Schulz called the meeting to order at 7:30 PM</p> <strong>Present</strong>: M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz <br /><strong>Absent</strong>: N. Eggenberger <br /><strong>Also Present</strong>: E. Davis, K. Gladden <h3>Call to Audience</h3> (L. Golden, J. Hannibal, R. Havenstein-Coughlin, L. Papa, S. Rzetelny) – None <h3>Approval of Agenda</h3> The agenda was approved by unanimous consent. <h3>Approval of General Meeting Minutes</h3> The minutes were approved by unanimous consent. <h3>Communications</h3> <p>E. Davis shared with the board copies of the Belleville Area District Library newsletter, and discussed the bond proposals for the construction and operation of two new library buildings (main and south satellite branch) which will appear on the August 5, 2014 ballot for residents of Belleville and Van Buren and Sumpter Townships.</p> <h3>Director’s Report</h3> <p>Davis reviewed the Comparative Data from the 2012/2013 State Aid Report, which had been prepared by Business Services Administrative Assistant Marian Nicholson. Nicholson was complimented by Davis and Board Chairperson K. Schulz for her initiative in creating such a valuable tool.</p> <p>Davis distributed copies of an amendment to P.A. 164, which has passed the state House and Senate but has not yet been signed into law. (P.A. 164 is the governing law which establishes the Canton Public Library.) She plans to contact the library’s attorney at Foster, Swift to get additional information as to the legislative intent of the bill and how the amended law will affect the board.</p> <p>The quarterly report from Unique Management was briefly discussed.</p> <p>Board Vice-Chair Nancy Eggenberger was complimented (in absentia) for her Community Supporter Award from Canton Township.</p> <h3>Committee Reports</h3> <p>None</p> <h3>Unfinished Business &amp; General Orders</h3> <p><strong><em>Jungle Java Express Lease Renewal —</em></strong><em></em>The board briefly reviewed the counter-proposal made at the April meeting by Jungle Java Express co-owner, Eric Hess.</p> <p>T. Hartnett moved and M. Farell supported a motion to accept the lease renewal terms as proposed.</p> <p><strong>The motion passed unanimously 14/5-15-1</strong></p><strong></strong> <h3>New Business</h3> <p><strong><em>Capital Asset Policy Revision</em></strong> — Davis noted that changes had been made to the original revision proposal, per suggestions made by the board at the April meeting.</p> <p>J. Fausone moved and T. Hartnett supported a motion to accept the policy revision as presented.</p> <p><strong>The motion passed unanimously 14/05-15-2</strong></p> <p><strong><em>Proposed Revision of Credit Card Policy </em></strong><em></em> — Davis reviewed where changes requested by the board had been made to the original revision proposal.</p> <p>S. Foster moved and M. Farell supported a motion to accept the policy revision as presented.</p> <p><strong>The motion passed unanimously 14/05-15-3</strong></p> <p><strong><em>Audit Services</em></strong><em></em> — The library’s contract with Plante Moran expired with the most recent audit. The board directed Davis to open discussions with Plante Moran regarding a new contract but to be ready to initiate a competitive bid process for a multi-year contract with other firms if the terms are unfavorable to the library.</p> <p><strong><em>Rescheduling Board Meetings</em></strong><em></em> — After a brief discussion, the board decided to make changes to the June and July 2014 board meeting calendar.</p> <p>M. Farell moved and S. Foster supported a motion to push the starting time of the June 19 meeting up to 6:00 pm.</p> <p><strong>The motion passed unanimously 14/05-15-4</strong></p> <p>T. Hartnett moved and S. Foster supported a motion to move the July meeting back one week to July 24 (7:30 pm).</p> <p><strong>The motion passed unanimously 14/05-15-5</strong></p> <h3>Call to Audience</h3>None <h3>Adjourn</h3> <p>The meeting was adjourned at 8:08 PM</p> https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-may-15-2014#comments Board Wed, 21 May 2014 15:39:58 +0000 gladdenk 69255 at https://www.cantonpl.org Library Board Meeting Agenda — Thursday, May 15, 2014 https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-thursday-may-15-2014 Thursday, May 15, 2014, 7:30 PM <ul><li>Call the Meeting to Order</li> <li>Call to Audience (5 min. maximum)</li> <li>Approval of Agenda</li> <li>Approval of General Meeting Minutes</li> <li>Communications</li> <li>Report of the Library Director</li> <li>Committee Reports - None</li> <li>Unfinished Business and General Orders <ul><li>Vote to Approve Jungle Java Express Lease Renewal </li> </ul></li><li>New Business <ul><li>Vote to Approve Capital Asset Policy Revision</li> <li>Vote to Approve Credit Card Policy Revision</li> <li>Audit Services</li> <li>Re-Schedule June Board Meeting</li> </ul></li><li>Call to Audience (5 min. maximum)</li> <li>Adjourn</li> </ul> https://www.cantonpl.org/blog/post/library-board-meeting-agenda-%E2%80%94-thursday-may-15-2014#comments Board Thu, 08 May 2014 19:18:36 +0000 gladdenk 69034 at https://www.cantonpl.org Board Meeting Minutes — Thursday, April 16, 2014 https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-april-16-2014 <p>The Chairperson, Kim Schulz called the meeting to order at 7:31 PM</p> <strong>Present</strong>:<br /> N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, K. Schulz<p></p> <strong>Absent</strong>: None<p></p> <strong>Also Present</strong>: E. Davis, K. Gladden<p></p> <h3>Call to Audience</h3> (M. Crowther, A. Davis, L. Golden, R. Havenstein-Coughlin, E. Hess, L. Papa, S. Rzetelny, N. Szczepanski) – None <h3>Approval of Agenda</h3> The agenda was approved by unanimous consent. <h3>Approval of General Meeting Minutes</h3> The minutes were approved by unanimous consent. <h3>Communications</h3> <p>None</p> <h3>Director’s Report</h3> <p>The insurer of the Michigan Educational Transport Services (METS), whose bus struck the library building overhang during 1st Grade Round Up, has agreed to pay for any and all repairs necessitated by the incident. The structural engineering company chosen to verify the building’s structural integrity, SME, would like to come back when our roofer, J.C. Candler, peels off the roof for a closer look. But they feel that the damage done was minor, pending further examination.</p> <p>E. Davis thanked Trustee Eggenberger for her attendance at the Chicks 4 Charity trivia competition at the Basement Burger Bar. One of the library’s teams, the Dewey Decimation System, came in first in Round 1 and third in Round 2. The library’s share of the proceeds is not yet known. Davis has asked Chicks 4 Charity for their input on how they would like the funds raised to be spent.</p> <p>Information Services’ Teen Librarian Anna Slaughter is working with IS Department Head Rebecca Havenstein-Coughlin, Community Relations Department Head Laurie Golden, and Starkweather Alternative High School principal Kevin Lane to host adult GED classes at CPL in the upcoming school year. In addition, Davis is meeting with Dr. Meissen, the Plymouth-Canton Community Schools superintendant, and Plymouth District Library director Carol Souchock to see how the libraries can increase our partnerships with the school district.</p> <h3>Committee Reports</h3> <p>The Finance Committee ((Trustees Foster and Eggenberger, and Chair Schulz) met with Davis and S. Rzetelny to discuss budget and policy updates; the café lease renewal; fundraising and the Endowment Fund. They discussed opening dialogue once again with the Canton Community Foundation regarding the possible transfer of Endowment Fund monies. It was also agreed that a wider board discussion of possibly updating the library’s present fundraising strategy might be in order.</p> <p>The Finance Committee also gave Davis direction regarding capital item priorities for the 2015 budget: finish the flooring replacement in the rest of the adult portion of the library and the Community Room; renovation of the lobby restrooms; new bins for the music CD collection; and install additional carrels in the quiet study corner.</p> <h3>Unfinished Business &amp; General Orders</h3> <p><strong><em>Jungle Java Express Renewal Counterproposal</em></strong><em></em> - Eric Hess did not elaborate on his emailed proposal to increase the monthly lease rate to $350/month, but reiterated his willingness to work with the board , to sign this third renewal of the last lease agreement or to tear it up and sign a brand new multi-year agreement. The board directed Davis to accept the counterproposal and proceed with planning a board vote at the May meeting.</p> <h3>New Business</h3> <p><strong><em>2013 Audit Report</em></strong><em></em> - Melanie Crowther, Alisha Davis and Mike Swartz of Plante Moran presented the highlights of their recently completed 2013 audit of the library. Swartz complimented the accounting team of Sheryl Rzetelny and Debbie McHugh, whose excellent work led to yet another unqualified opinion – the highest level of assurance an auditor can issue regarding financial statements. The library is in good financial condition, and the administration and staff are doing a really good job of controlling expenses. Davis recognized the entire Business Services staff and the department heads for their efforts which made the unqualified opinion possible. N. Eggenberger moved and T. Hartnett supported a motion to accept the 2013 Audit as presented.</p> <p><strong>The motion passed unanimously 14/04-16-1</strong></p> <p><strong><em>Proposed Revision of Capital Assets Policy</em></strong><em></em>Questions were raised about the depreciation method used to derive the “useful life” numbers for the technology items being added to the revised policy. It was suggested that there be more discussion regarding the number of useful life years assigned to capital asset items before the board votes on a revised version of the policy.</p> <p><strong><em>Proposed Revision of Credit Card Policy</em></strong><em></em>The board requested that language be inserted to improve the director’s flexibility while limiting the library’s exposure. </p><p><strong><em>Strategic Plan Update</em></strong><em></em>– The Patron Service Improvement Project was the main thrust of the 1st quarter of 2014; core competencies and training resources were identified as part of the effort to increase staff development. Trustee Fausone remarked that various statistics in the board packet should be presented within context at upcoming board meetings. </p><h3>Call to Audience</h3>None <h3>Adjourn</h3> The meeting was adjourned at 8:48 PM. https://www.cantonpl.org/blog/post/board-meeting-minutes-%E2%80%94-thursday-april-16-2014#comments Board Mon, 21 Apr 2014 20:23:57 +0000 gladdenk 68715 at https://www.cantonpl.org