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Meeting Minutes -- March 13, 2008

March 13, 2008
7:30 p.m.

The meeting was called to order by the Chairman, James Gillig, at 7:27 p.m.

Present: J. Fausone, J. Gillig, G. Snow, C. Young, N. Williams

Absent: C. Van Auken

Also Present: E. Davis, S. Rzetelny, Eric Hess, Denise Mehl

CALL TO AUDIENCE

No Comments. (R. Havenstein-Coughlin, A. Heidemann)

APPROVAL OF AGENDA

The agenda was approved as submitted.

APPROVAL OF MINUTES

Minutes of the February 18th General Meeting and Closed Sessionwere approved as submitted.

COMMUNICATIONS

  • Plant Moran Audit Preocess letters for Board Members. 

  • Jungle Java P & L.

REPORT OF THE LIBRARY DIRECTOR

  • The State Librarian, Nancy Robertson, who is currently on a proactive speaking tour detailing her proposal to revamp the State Aid Model and trying to meet with library directors before the legislature gets the proposal, contacted Eva and will be meeting with her at the Canton Public Library. The legislature lobby is difficult to convince due to the allocation being divided in thirds. They say it's easier to lobby if the total allocation goes to each community library.

    TLN, one of the larger cooperatives, is concerned with competing with private vendors to provide services. Smaller libraries are supportive of the cooperative structure; larger Class 5 & 6 libraries are more supportive of the model that allocates funds to each community library. The earliest effective date for the new structure is 2010, if the bill passes. The TLN board is drafting a response.

OLD BUSINESS

  • HVAC Replacement, Library Schedule - The board was presented with maps detailing the recommended areas of the library that would need to be closed and completely vacant of patrons and staff during the HVAC unit replacement scheduled for April 8th. 

J. Gillig moved and Cecil Young supported a motion to approve the partial closing of the library during HVAC unit replacement pending receipt of written safety document from Trane.

3/08-13-2 The motion passed unanimously

Jungle Java P & L Review, Eric Hess - Discussion between Eric, Denise Mehl and the Board determined that the rent abatement and royalty allowance deferral have benefited Jungle Java's financial situation, along with staff and product changes. They are still working to get optimal menu, staff and product mix. Refrigeration and freezer space is limited. Both parties would like to work together to make the café a success. Eric stated that when the current contract expires they will continue on the same year-to-year basis and would give plenty of notice before canceling the contract.  Roof Replacement - Update on Bid Process/Timeline - Bid documents were presented to bidders who then visited the library on 3/12. Copies of the documents were presented to the board. Jim Laffey accompanied Paul Majkowski and the bidders and was satisfied with the process. Bids are due March 20th and when received, copies will be made and distributed to the board. Paul will summarize the bids and provide his recommendation. A special board meeting was scheduled for 7:30 p.m. Tuesday, April 1st to review the bids and Paul's recommendation then approve a bidder. 

NEW BUSINESS

None. 

CALL TO AUDIENCE

No Comments.

ADJOURN

Meeting was adjourned at 8:15 p.m.

Nancy Williams - Secretary-Treasurer