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Meeting Minutes -- September 20, 2007

September 20, 2007
7:30 p.m.
The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m. 
Present: J. Fausone, J. Gillig, G. Snow, C. Van Auken, N. Williams, C. Young
Absent:
Also Present: J. Tabor, S. Rzetelny

CALL TO AUDIENCE
No Comments. (R. Havenstein-Coughlin, A. Heidemann, C. McLaughlin)
APPROVAL OF AGENDA
The agenda was approved as written.
APPROVAL OF MINUTESThe minutes of the August 16th meeting were approved as submitted. The minutes of the Special Board Meetings of September 11th and September 13th were approved as submitted.
COMMUNICATIONS
  • MLA letter dated 8-28-07 acknowledging Jean's receipt of the Michigan Library Association Award of Excellence to be awarded on November 7th, 2007 at a 6:00 reception in Lansing.
  • Thank-you notes from applicants E. Davis, K. Ventura and J. Pinder.
  • According to MLA, State budget cuts will result in an approximate 50% reduction of State Aid in 2008.
REPORT OF THE LIBRARY DIRECTOR
  • Roving continues to be successful.
  • The Michigan Job Loss Workshop presented on 9/19 was very successful. This program organized by Metro Net on resume writing, job search resources, etc. was featured on the Channel 7 Evening News.
  • Jean will meet with the State Librarian's Committee on Monday 9/24/07 to continue discussions on regional library service.
  • TLN continues to function with two interim directors.
  • Metronet proposals for hiring a shared Development Coordinator are due October 8th. The shared-cost coordinator would create fundraiser information and promotional materials, which could be tailored to each participating library.
  • The new phone system is working well. Staff is adjusting to new functions.
OLD BUSINESS
  • Roving continues to be successful.
  • Director Search - The chairman thanked trustees for their availability and open minds during the director search. The process moved along efficiently and the five candidates interviewed were all excellent. The chairman also wishes to thank the staff for their input. The board determined second interviews are not necessary. Discussion was held regarding the need for a background check on the chosen candidate. The board determined it is in the best interest of the library to perform a general background check and the board gives authority to the chairman to initiate this procedure.The board agreed that the starting salary and standard benefits package should be provided to the candidate and authorized the chairman to negotiate the offer and start date. No special meeting will be called unless necessary.All trustees agreed the chair should participate in the vote for the new director.J. Gillig moved and N. Williams supported the motion to offer the position of Library Director to Eva Davis. Aye: J. Fausone, J. Gillig, C. Van Auken, N. WilliamsNay: G. Snow, C. Young The motion passed 9/07-20-1If the candidate declines the offer the board will review alternate candidates.J. Gillig requested procedure be developed to publicly introduce the new director when finalized.
NEW BUSINESS
  • The board acknowledges the contributions of the Friends Group and wishes to thank them for their great work.
  • Board Christmas Party - J. Gillig volunteered to host the annual Board Christmas Party to be held Saturday, December 15th at 7:00 - Details to follow. J. Gillig encourages all to attend as this will be Jean's last party as Library Director.
CALL TO AUDIENCE
  • No Comments.
ADJOURN
Meeting was adjourned at 8:35 p.m.
James Gillig - Secretary-Treasurer 

Budget Hearing Minutes

September 20, 2007
7:30 p.m.
The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m. 
Present: J. Fausone, J. Gillig, G. Snow, C. Van Auken, N. Williams, C. Young
Absent:
Also Present: J. Tabor, S. Rzetelny

BUDGET HEARING
The Proposed 2008 Budget Hearing was opened for discussion.

2008 PROPOSED BUDGET APPROVAL
J. Gillig moved and C. Young supported the approval to adopt the Proposed 2008 Budget amount of $6,610,317. (See Attachment A) The motion passed unanimously 9/07-20-1-BH

TAX RESOLUTION
J. Gillig moved and C. Young supported the resolution to approve certifying the rate for tax levy of 1.5437 mills for the fiscal year ending December 31, 2008 (See Attachment B) The motion passed unanimously 9/07 20 2-BH

ADJOURN
Meeting was adjourned at 7:35 p.m.
J. Fausone, Board Chairman