Meeting Minutes -- June 21, 2007
The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m.
Present: J. Fausone, J. Gillig, G. Snow
Absent: C. Young
Also Present: J. Tabor, S. Rzetelny, R. Havenstein-Coughlin
CALL TO AUDIENCE
APPROVAL OF AGENDA
The agenda was approved as written with addition of the Director's announcement.
APPROVAL OF MINUTES
The minutes of the May 17th meeting were approved as written.
- Governmental Consultant Services MLA Memorandum - June 19, 2007
The second disbursement of state aid will be disbursed in August. A 25% cut in state aid is expected next year.
- MLA email re: SBT Replacement/Personal Property Tax Update
Discussion was held regarding the "hold harmless" clause.
- Blue Care Network Medical Plan Options
- Reconciliation Details Checking/Payroll
- Summer Reading Sign up Packet
Rebecca Havenstein-Coughlin reviewed the Summer Reading Program, which features a travel theme. Prizes are theme-related and include Northwest Airline tickets, luggage and gas cards. Kudos to Laura Fawcett and Laurie Golden for their hard work and design of the packet. The popular summer reading program has currently registered 1900 children, 171 teens and 317 adults. Kick off featured PAWS from the Detroit Tigers and State Representative M.Corriveau among others.
REPORT OF THE LIBRARY DIRECTOR
- Record sales were reported in the new Jungle Java café during summer reading sign up on Monday 6/18/07.
- Professional Service Industries (PSI) continues their roof analysis and moisture survey. They are extremely thorough and professional. Preliminary reports suggest several areas that need immediate attention until the roof is replaced. We expect their complete report sometime next week. Roof replacement should be included in the 2008 budget and it is proposed that PSI oversee the work.
- Another HVAC compressor needed replacement. The 40-ton compressor was replaced by Trane at a cost of $7,916. The unit was covered under warranty but the labor cost was not. The 2008 budget should also include replacement of the main HVAC roof top unit. All units would then be combined on one control. This work should be done prior to roof replacement.
- The trial in reference to the Jungle Java employee, victim of the criminal sexual conduct 4th degree case, has been postponed.
- Jean suggests the board look at the public blog.
- The Annual Friends Meeting and Potluck will be held Wednesday, June 27th. Jean encouraged board members to the dinner and also Patron Celebration Day on August 25th from 12-3 PM.
- R. Havenstein-Coughlin discussed the new "Roving Staff" concept. Bringing our customer service to a new level is the focus of this one-on-one patron assistance program. The staff choosen will not necessarily be reference librarians but will be well trained to answer a multitude of patron questions. The roving staff program will begin in mid-August and a committee has been created to review the future of reference.
- Request to void A/P and Payroll entries made in error during initial software installation.
J. Gillig moved and N. Williams supported the motion to allow the request to void A/P and Payroll entries made in error during initial software installation.
The motion passed unanimously 6/07-21-1
- Health Insurance - Discussion was held regarding the 15% Blue Care Network increase effective 8/1/07. Jean had previously met with a representative who offered suggestions and alternatives to our present medical insurance among which was to offer two plans with an employee paid portion of the higher priced current plan.
J. Gillig moved and N. Williams supported the motion to offer Blue Care Network medical plan BCN5 to the current full time employees with no additional employee contribution and the current Plan E be offered with the difference in monthly premium being paid by the employee.
The motion passed unanimously 6/07-21-2
- Staggered Board Member Terms - Current law states that six non-partisan board members be elected every four years. Discussion was held regarding the Bloomfield Township Board suggestion of staggered board member terms. The board would be open to further discussion but not if the changes led to special elections which would be costly for the citizens and not cost effective.
- Director's Announcement - Jean announced her retirement, effective January 11, 2008. She recommended a national search with the deadline for receiving resumes of August 1, 2007. Search process and timeline discussion was held. The starting salary offered will be $85,000. It would be desirable for the new director to be in place by December 1st to allow time to work with Jean.
The board discussed its roll in the selection process and determined its members should refrain from recruiting applicants and that applicant's information should remain confidential among trustees. The application review will be done in open session unless the candidate requests confidentiality. All interviews will be in open meeting form with dates to be determined.
CALL TO AUDIENCE
Meeting was adjourned at 9:05 PM.
James Gillig - Secretary-Treasurer