Meeting Minutes -- April 19, 2007
The meeting was called to order by the Chairman, James Fausone, at 7:30 p.m.
Present: J. Fausone, J. Gillig, G. Snow
Absent: N. Williams
Also Present: J. Tabor, S. Rzetelny, Frank Audia, Wendy Trumbull, R. Havenstein-Coughlin, A. Heidemann
CALL TO AUDIENCE
APPROVAL OF AGENDA
The agenda was approved as written.
APPROVAL OF MINUTES
The minutes of the March 15th meeting were approved as submitted.
2006 Audit - Frank Audia, Wendy Trumbull - Plante & Moran
The library received an unqualified opinion and is in a good financial position. Discussion was held regarding the new reporting requirements regarding auditor-assisted journal entries and required actuarial valuations for retiree health benefits.
J. Gillig moved and C. Young seconded to accept the audit report as presented.
The motion passed unanimously 4/07-19-1
J. Gillig moved and C. Young seconded that the library fully fund the MERS pension in the amount of $682,319.
The motion passed unanimously 4/07-19-2
J. Gillig moved and C. Young seconded that the budget be amended to accommodate a $682,319 transfer from the fund balance to the operating budget.
The motion passed unanimously 4/07-19-3
- Jim Gillig spoke of the passing of John Schwartz, one of the founding fathers of the library. Suggestions will be reviewed as to a permanent memorial in honor of John's work in the community and love of the library.
REPORT OF THE LIBRARY DIRECTOR
- Café Update - Jean spoke with Paul Papparelli who confirmed their operation of the café will end 4/29. They will remove their supplies on Monday, April 30th. He promised a payment of $3,300.
- Jean reported that Marcia Barker made casual suggestion that the Friends sell water and light snacks when the café is shut down. The board thought this was a good idea.
- The recent visit of Arc of Justice: A Saga of Race, Civil Rights, and Murder in the Jazz Age author Kevin Boyle was a great success with approximately 150 people in attendance. A hearing impaired patron could not hear the speaker even after relocating to several different areas in the community room. Similar complaints have been voiced during different programs. As part of 2008 budget-planning Jean will look into having the walls recovered in better materials. Loaning hearing amplifying devices will also be investigated.
- TLN has two potential buyers for their building. Jean will attend an emergency meeting on 4/23 to discuss the possibility of a different version of a consortium to continue delivery services. CPL and many other libraries have been using MelCat's delivery service but are seeing problems with its contractor ProMed who is having difficulty handling the delivery volume.
- Due to HVAC problems Trane has been on site for three days. Budget planning for 2008 should include a new main air conditioning unit. Environmental rules are changing in 2009 and would require larger, heavier HVAC units, which would involve supplementing the roof with costly support girders. The board suggests a new HVAC analysis on all units to ensure efficiency.
- The recent volunteer luncheon, themed, "Thanks for Being Busy Bees" was well attended. Marcia Barker did another outstanding job organizing this special luncheon for our many fantastic volunteers.
- Landscape Sprinkler Well - Due to the unreliable water supply in our area this proposal has been tabled for now.
- Retiree Health Liability - Jean received the most recent account statement for the MERS Retirement Health Funding Vehicle and contacted Gabriel, Roeder & Smith to provide the new GASB required actuarial valuation.
- Landscaping Contract
C. Young moved and J. Gillig seconded to accept the Reliable Landscaping Service Contract
The motion passed unanimously 4/07-19-4
CALL TO AUDIENCE
Rebecca Havenstein-Coughlin reiterated that the staff is interested in a permanent memorial for John Schwartz.
Meeting was adjourned at 8:30 PM.
James Gillig - Secretary-Treasurer